Transcripts

Transcripts, Enrollment, and Degree Verification

An official transcript of a student’s academic record at Judson University is available only through the Registrar’s Office.

Official Transcripts

There are three methods available for ordering transcripts. Rush orders will be processed for transcript requests through the first option only.

Online Transcript Request by Parchment: Navigate to https://www.parchment.com/u/registration/32611/institution. A transcript can be delivered by the U.S. Postal Service or sent electronically. The service fee is $6.00 per transcript. You will need a valid credit card and email address to place the order. In most cases, requests will be processed within 2-4 business days after the order is authorized by Parchment. For an additional fee, you may request Federal Express and one day processing is possible as long as there are no outstanding obligations to the University. If you need assistance completing the online order form or have order tracking questions contact Parchment Support. If you have questions regarding your academic records, contact Judson University at 847-628-1155.

Transcript Request by U.S. Postal Service: An institution or a student may mail a transcript request form to the Registrar’s Office at Judson University. Forms must include the following information:

• Where the transcript is to be sent
• Current first and last name, middle initial and previous name(s) if applicable
• Date of birth
• Social security number
• Dates of attendance and date of graduation if applicable
• Student's signature
• Cash or check made out to Judson University for $6.00 per transcript, no credit cards accepted

Transcript requests sent by postal service will be processed within 7-10 business days of receipt.

Request Transcript in Person: There is a $6 charge for all transcripts picked up in the Registrar’s Office by the student. The Registrar’s Office is located on the second floor of the Lindner Tower and hours are 9 am to 5 pm weekdays, and the office is closed from 10 am to 11 am on Mondays, Wednesdays, and Fridays for chapel. Please allow at least 30 minutes for processing. It is a good idea to call the office at 847-628-1155 prior to your visit to ensure that staff will be available to assist you.

Unofficial Transcripts

Non-current students can access their transcript using the services mentioned above. Please contact the Registrar's Office in advance to confirm that you will be ordering an unofficial copy of the transcript.

Per the following Public Act 102-0998 

All current Judson students have access to their unofficial transcript via MyJudson, regardless of debt. All former students, with debts, may request an unofficial transcript at the same cost as an official transcript. Official transcripts, for those owing a debt, will only be released to an employer. 
Diplomas will not be released to any student owing a debt.

Our current withdrawal policies adhere to Section 20.

Enrollment and Degree Verification

Most Judson University degree and current or past enrollment verifications will be provided by the National Student Clearinghouse at https://www.studentclearinghouse.org/students/. Verification request forms are available on MyJudson or in the Registrar’s Office for current students. Verification requests from outside institutions may also be delivered to the Registrar's Office for processing. There is no charge to the student for this service.

References and Endorsements for Students

On request, faculty may provide references for students and graduates to assist them in career development and placement. The Career Center or the Student Development Office may also provide helpful information. References provided by faculty are understood to be personal and should not imply formal institutional endorsement whether for graduate work, employment, or the undertaking of a mission or special ministry. Institutional endorsement is granted only when a student is engaged in an activity as an employee of University, or is under the auspices of a direct University program.

Retention of Records

The Registrar's Office is the official repository of academic records for the University. Academic records may include, but are not limited to, (a) directory information such as student name, address, and contact information; (b) copies of the student's enrollment agreement, including agreement for payments; (c) records of attendance, enrollment, and final grades; (d) date of program completion or withdrawal and reasons thereof; and (e) records of student grievances and resolution. These records are retained on a schedule based off recommendations developed by the American Association of Collegiate Registrars and Admission Officers’ (AACRAO) Retention of Records: Guide for Retention and Disposal of Student Records. This schedule only applies to the Registrar’s Office.

Many of the student records covered by this policy contain confidential information protected by federal and state law. Staff are required to handle and dispose of these confidential records appropriately to protect student privacy. Questions about record retention should be directed to the Registrar’s Office, 2nd Floor Lindner Tower, Elgin Campus.